COUNSELING SECRETARY

Battle Mountain High School 

About BMHS

Battle Mountain High School (BMHS) is a four-year (9-12) comprehensive high school with an enrollment of approximately 950 students in a rural resort community in Eagle County, Colorado. Our ECSD vision is to prepare all of our students to be global-ready graduates who will be successful in their careers or their college experience; and who will contribute to their communities in positive and effective ways. Our value-driven learning community focuses on Perseverance, Respect, Integrity, Diversity, and Excellence (P.R.I.D.E.). We believe that all students can achieve with the appropriate levels of challenge, support, and connection. 

Battle Mountain sits in the heart of the Vail Valley and offers world-class, outdoor recreational opportunities year-round. We invite you to join our professional learning community in supporting students as they learn, grow, and become. 

BENEFITS: Health, Dental and Vision insurance, 21.40% employer contribution to your PERA retirement plan, paid holidays, paid leave, tuition reimbursement, free CMC credits, amongst others. For Full Time Employees

HIRING SALARY RANGE: $20.00- $24.00 per hour

For the most current salary schedules, please visit https://www.eagleschools.net/salary-schedules  

SUMMARY OF JOB DESCRIPTION: 
Welcome and provide information to parents, staff and community members visiting the counseling office with a strong emphasis on customer service. Maintain accurate and up-to-date student and staff databases. Perform clerical and secretarial duties to  coordinate meetings, trainings, parent events as well as support internal and external communication. 

SUPERVISED BY: 
Principal & Assistant Principals of Battle Mountain High School.

ESSENTIAL JOB ELEMENTS: 

• Perform receptionist duties: answer telephone, provide information to callers, take messages, forward phone calls as appropriate, greet visitors to office and provide information or directions with a strong focus on customer service. 
• Perform routine word processing related to department functions.
• Maintain cumulative filing systems related to areas of responsibility.
• Record notes/minutes for department meetings, distribute and maintain records.
• Set up, maintain and archive files and sort a variety of documents, which include sensitive and confidential information.
• Compose routine correspondence, such as monthly news letter, reports and update lists.
• Update, publish and distribute parent communication documents.
• Sort and distribute district mail.
• Coordinate and communication parent/staff training, and coordination of department wide meetings.
• Process and accurately input data into web based systems.
• Assist with staff recruitment and selection. 
• Perform a variety of duties using various types of office equipment.
• Compile and complete necessary student and staff information directories, and reports required by the district and regulating agencies.
• Coordinate communication between counseling services and programs as well as district personnel. 
• Perform other duties assigned by the department director.

CONTACTS: 
Students, parents, community, school staff, administrators, district/department support staff.

QUALIFICATIONS and SKILLS REQUIRED:   

• High school diploma or equivalent.
• At least two years previous secretarial experience.
• Effective communication and interpersonal skills.
• Excellent customer service skills with both internal and external clients.
• Strong knowledge of computer: keyboarding, database, spreadsheet and word processing.
• Successful experiences working with confidential information in an office setting.
• Problem-solving capabilities and ability to work with minimal supervision and direction.
• Strong organization and record keeping skills and systems.
• Ability to prioritize and effectively manage time.
• Bilingual capability preferred.