SUPPORT SPECIALIST

District Office

BENEFITS: Health, Dental and Vision insurance, 21.40% employer contribution to your PERA retirement plan, paid holidays, paid leave, tuition reimbursement, free CMC credits, amongst others. For full time employees.

HIRING RANGE: $22.50 - $27.00 per hour

POSITION RANGE: $22.50 - $36.00 per hour

SUMMARY OF JOB DESCRIPTION:

Maintains a smooth operation of the Student Support Services Department in the District Office including logistical support for meetings and events. Responsible for district office accounts which includes payroll, accounts receivable, accounts payable, staff reimbursements, purchase orders, and purchasing card accounts. Supports internal and public communications and maintains strict confidentiality. Serves as Administrative Assistant to the Student Services Team (Multilingual Education, Assessment, Multi-Tiered Systems of Support, Wellness, Prevention, and relationships with Community Partners).

SUPERVISED BY:

Director of Multilingual Education

ESSENTIAL JOB ELEMENTS:

• Perform general secretarial duties (i.e. filing, typing, keyboarding, scheduling, office management, printings, mailings, etc.) as directed by the Student Services Team.
• Maintain payroll, attendance records, extra duty stipends, and Change of Status forms using various district software programs and meeting district completion deadlines.
• Coordinate, plan, and provide logistical support for the Student Services meetings and travel.
• Coordinate, plan, and provide logistical support for professional learning opportunities sponsored by the Student Services Team, including, but not limited to: confirming consultants, training times, locations, equipment needed, registration, attendance, food (snack, coffee, meal) purchasing/organizing/ set-up/clean-up and meeting arrangements.
• Process purchase orders and building purchasing card statements and journal entries including vendor contact for ordering and purchase order inquiries and pay invoices. 
• Review district databases for accuracy.  
• Effectively communicate with teachers and parents of students via phone or email to complete forms and applications.
• Update ECSD website pages related to Student Services.
• Perform other duties as assigned.

• CONTACTS:

  Student Services team members, other district employees, parents, technical support representatives, vendors, and outside consultants.

   

  QUALIFICATIONS:

• High school diploma or equivalent.
• 1-year post-secondary secretarial training in written communication, office management, accounting, and specialized technology courses or 2+ years related secretarial or related technology experience, including accounting experience.
• Effective communication and interpersonal skills in English and Spanish.
• Effective organizational, time management and problem-solving skills.
• Computer skills: software management applications, technical troubleshooting skills and system analysis. Proficient in Microsoft Office and on the Google Platform (Google docs, sheets, forms, etc.)
• Successful experience working with confidential information in an office setting.